Exhibitor manual
Please note the deadline for any additional orders is 6th May, place orders using the links shown below.
Build-up / breakdown timetable
| Monday 2nd June 2025 | |
|---|---|
| 15:00 – 20:00 | Exhibitor set up – All exhibitors must be clear of site by 20:00 |
| Tuesday 3rd June 2025 | |
|---|---|
| 08:00 – 17:15 | Exhibition Open |
| 09:00 – 17:15 | Conference in session |
| 17:15 – 18:15 | Networking Drinks Reception |
| 18:15 – 19:00 | SCF Mobile Network Awards 2025 – All delegates welcome |
| Wednesday 4th June 2025 | |
|---|---|
| 09:00 – 16:30 | Conference in session |
| 16:30 – 18:30 | Exhibition Breakdown |
Space information
Your space allocation will include the following:
- Venue carpet
- 1x 6ft dressed trestle table
- 2x meeting room style chairs
- 1x 4way power outlet
Additional stand services can be ordered via this website.
Please note the deadline for ordering any stand extras is 6th May.
Exhibitor delegate passes
These should be ordered using the link provided in your sponsorship information email, should you require this to be resent, please contact susan@smallcellforum.org
Exhibitor listing in SCWS event brochure
As part of your exhibitor package you have an exhibitor listing in the SCWS event program, please submit your 70 word company description along with the email address and website you would like included.
Please email this to susan@smallcellforum.org before 6th May 2025
Should you wish to include an advertisement, this can be purchased via the stand extras section below.
Stand extras
The following stand extras are available to order, offering a hassle-free way to enhance your presence at SCWS 2025.
| Display stand | Cost (excluding VAT) | Booking link |
|---|---|---|
| 3×2(m2) illuminated stand backdrop | £1,200 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| 2×2(m2) illuminated stand backdrop | £950 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| 0.85 x 2 (m2) illuminated stand backdrop | £400 | https://scws2025.eventify.io/t2/tickets/StandExtras |
Includes: production of backdrop from exhibitor supplied artwork, installation, and removal at event close.
| Screen hire | Cost (excluding VAT) | Booking link |
|---|---|---|
| 55″ LED screen and floor stand | £400 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| 49″ LED screen and floor stand | £300 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| 32”LED screen and floor stand | £250 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| Furniture hire | Cost (excluding VAT) | Booking link |
|---|---|---|
| Replace trestle table with high table and 2 stools | £295 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| Advertising space in program | Cost (excluding VAT) | Booking link |
|---|---|---|
| Full page | £950 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| Half page | £650 | https://scws2025.eventify.io/t2/tickets/StandExtras |
| Quarter page | £450 | https://scws2025.eventify.io/t2/tickets/StandExtras |
Display stand image
Screen Image
High table and stools
Floorplan
The latest floorplan showing your stand location can be found here.
Internet
General WiFi is provided within the conference & exhibition area.
Deliveries
The Pullman London St Pancras can receive small deliveries up to 24 hours before the event start date.
For collections, in consideration of the limited storage capacity available at the hotel, the collection will require to be arranged within 48 hours following the conclusion of the event.
Please find the delivery & collection labels below, these should be attached to each item inbound and outbound item
Any items remaining at the hotel premises beyond 7 days will be subject to disposal, including boxes, banners, and equipment.
In addition, please email susan@smallcellforum.org, so we know to expect your delivery. SCF and Pullman London St Pancras accepts no liability for lost, damaged or missing consignments.
Accommodation
As a participant of SCWS you can access preferential rates at the Pullman London St Pancras. They are offering SCWS delegates a rate of £340 per room per night, based on single occupancy including full English Breakfast, Wi-FI and VAT. Payment will be taken upon reservation and it will not be refundable, amendable and cancellable.
This rate is valid until 27th April 2025, and bookings made after this date will be subject to the hotel’s availability and their best available rate.
To make booking please contact Nicole, the Group Co-ordinator on +44 (0) 20 7666 9139 or the reservation team on +44 (0) 20 7666 9012. Alternatively, you can send an email to H5309-re2@accor.com. Please quote “Small Cell Forum Allocation” to access our rate.
The Reservation Department is open from 8am to 7pm Monday to Friday.